Office Manager/People Administrator
We are seeking an Office Manager and People Administrator to join our friendly People team based in Glasgow to help us in our mission to transform today’s energy systems! This role is fully office based, and the Office Manager / People Administrator is responsible for organising, coordinating, and undertaking all day-to-day operations of the office in Glasgow to ensure everything runs smoothly. You would also support the People team with a range of administrative duties.
The Role
- Manage the day-to-day operations of the Glasgow office
- Handle incoming calls to the Glasgow office
- Coordinate facilities and liaise with suppliers
- Plan and schedule meetings and appointments, including room bookings
- Prepare correspondence, reports, financial data and presentations
- Arrange travel, accommodation and guest visits, and organise the annual Christmas party
- Coordinate office activities and ensure compliance with company policies and health & safety regulations
- Manage internal systems and processes
- Oversee company credit card transactions, perform reconciliations and secure approvals
- Process financial transactions such as employee expenses and supplier invoices
- Liaise with stakeholders to arrange onboarding and induction plans for new joiners
- Manage background screening and compliance for all new employees
- Prepare and issue routine and ad hoc letters, offers and contracts to employees
- Provide ad hoc support to the People Director and People Advisor
- Previous experience in a similar office-based role
- Proficiency in Microsoft Office applications, including Outlook, Excel, Word and PowerPoint
- Exceptional organisational skills with a keen eye for detail
- Excellent time-management abilities and consistent punctuality
- Strong interpersonal skills and the ability to engage effectively with stakeholders at all levels
- Flexible, adaptable approach to shifting business needs and priorities
- Excellent written and verbal communication skills
- Discretion and the ability to handle sensitive information confidentially
It would be great if you have…
- Previous experience within HR administration
- Worked within a fast-paced technology organisation
- Salary £25,000 - £32,000 dependent on experience
- 33 days holiday
- 5% matched Employer pension scheme
- Opportunity to participate in the Company’s Profit-Sharing Incentive Bonus scheme, up to a maximum of 12% of base salary
- Private Medical Insurance through Vitality
- Life Cover (3x)
- Cyclescheme
- EV Scheme
Smarter Grid Solutions is proud to be an Equal Opportunities Employer. We are committed to working in an environment that is free from all types of discrimination, is inclusive and empowers our people to bring their whole self to work and reach their full potential. At Smarter Grid Solutions, we recognise that we can grow and thrive with a diverse team of people. We hire great people from a variety of backgrounds not just because it is the right thing to do, but because it makes our Company stronger.
We are committed to providing reasonable support or adjustments during our recruitment process. If you need support, please reach out to recruitment@smartergridsolutions.com.
Should your application be successful, we will conduct relevant employment checks before you join us too.